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Qatar's Public Prosecution Office Cuts File Search Time by 60 Percent

The department's facilities in Doha's West Bay and Al Sadd neighborhoods use passive RFID UHF tags to track more than 100,000 legal files, as well as assets.
By Claire Swedberg
Jun 27, 2014

Qatari Public Prosecution (QPP) has launched one of the largest RFID-based solutions in Qatar to date, tracking tens of thousands of files as they are moved throughout its two locations: its primary complex in the West Bay section of Doha, and a smaller facility at a court building located in Doha's Al Sadd neighborhood. The solution, provided by Ali Bin Ali Technology Solutions (ABATS) using a solution from FileTrail, now includes 375 different read points, employing more than 125 readers to identify the locations of files throughout the QPP's two sites.

The QPP carries out criminal investigations, indictments and prosecutions throughout Qatar, as well as supervising the collection of fines, and is responsible for overseeing confiscated and seized possessions. That means it must manage not only tens of thousands of case files, but also its own office assets, such as computers, printers and furniture, along with the confiscated or seized property.

ABATS' Mohamad AlEbrik
Altogether, the QPP manages more than 100,000 case files and assets that are either stored on shelves or moved among personnel as cases are worked on. In some cases, the files may leave the primary complex as well. For example, law-enforcement officers may require those files when carrying out investigations in the field. Files may also travel to courtrooms before being returned.

Prior to deploying an RFID-based system to track the case files, the QPP employed a delivery notebook that employees filled out manually every time they removed a file from the shelves and provided them to a specific individual. However, this solution was time-consuming and error-prone, the department reports. When a file needs to be found, there is often only a short window of time available—such as prior to a court appearance—but if a file is discovered to be missing, staff members searching for that file might have to walk from room to room, place phone calls or send e-mails.

The office wanted not only to be able to locate missing case files in a hurry, but also to have a real-time view into the inventory of its files—and which ones may be misfiled, or need to be returned to the appropriate location.

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