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High Tech Fire & Safety Manages Equipment Inspections via NFC

A solution from Tap Report enables inspectors and maintenance workers to access and write data about a piece of safety equipment with the tap of a phone against an NFC RFID tag.
By Claire Swedberg
Oct 14, 2016

Canadian inspection, maintenance and service company High Tech Fire & Safety has adopted Near Field Communication (NFC) RFID technology to help it monitor the life-safety equipment services that its employees provide to customers' fire extinguishers, fire hoses and emergency lighting. The solution, supplied by Toronto technology startup Tap Report, consists of NFC tags on equipment, as well as an app that users can download on their Android or BlackBerry NFC-enabled phones. Data related to inspections and services is then stored on a cloud-based server for seven years or longer.

High Tech Fire & Safety took the solution live at its customers' sites this fall, after nearly two years of planning and testing. As a result, inspections and maintenance tasks have been carried out more quickly at those locations, and with fewer errors or omissions. Moreover, customers can more quickly access important information regarding which equipment will require maintenance, and when.

High Tech Fire & Safety's employees use an NFC-enabled phone to read the Tap Report RFID tag attached to each piece of equipment they inspect, and then follow the prompts displayed by the Tap Report app.
Traditionally, High Tech Fire & Safety has used pen and paper to manually record the services its employees provide, as do many similar companies. This method of tracking such activities can leave gaps in details about what has or has not been inspected, and when any inspections occurred. Paper-based forms might not be filled out, or might be difficult to read or locate, after the fact. In addition, inspectors could miss some equipment during a visit.

High Tech Fire & Safety has begun using Tap Report's technology for its annual inspections of customers' fire equipment. It also utilizes the system to manage health and safety inspections on first-aid kits, eye-washing stations, hearing protectors, ladders and other equipment, says Steve Buck, High Tech Fire & Safety's owner.

The company sought to reduce the amount of time it took for it to receive the results of inspections and then share this information with its customers. Faster reporting would not only enable customers to increase their safety, since they would be more quickly alerted in the event that equipment had expired, but would also allow High Tech Fire & Safety to quickly estimate the budget those customers would need for servicing, and provide a timeline for when such services would need to occur.

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