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RFID User Authentication Drives Access Beyond the Door

Companies are leveraging the cards employees are already carrying to control access to the information, systems, materials and devices their staff uses at work.
By David Koma

RFID Applications Beyond the Front Door
RFID systems for user authentication and access control can be utilized across a variety of business systems and devices. For example:

Single sign-on (SSO): SSO systems allow a user to sign into a company's network and access all the software and records they are authorized to use and view. An RFID reader can be attached to, or be embedded in, each workstation to enable fast and easy sign-on via an employee ID badge. RFID is more secure than password or PIN systems, as employees generally keep their ID badge on their person and are less likely to share a badge than a password. They also eliminate the IT headache of resetting forgotten passwords and PINs.

RFID is especially valuable in settings in which multiple employees may utilize the same workstation, such as call centers with multiple shifts or companies with hot-desking arrangements. An employee can easily gain access to all of his or her systems and files from any workstation, simply by swiping an ID card to sign onto the network.

Secure printing: Secure printing is beneficial for both cost-control and information management. Employees can send a print job from his or her desk at any time. The printer will only start printing when a worker signs in to start the job. This ensures that sensitive information will not be left lying on an unattended printer if there is a delay between the employee hitting "send" at the desk and picking up the printout. Print management also reduces waste and provides accountability by tracking how much each staff member is printing. RFID access for print management is faster, easier and more secure than entering login credentials into a small printer interface.

Hospital point-of-care: User-authentication and access-control solutions help health-care organizations protect patient safety, comply with HIPAA and GDPR data privacy regulations, reduce loss and theft, and monitor productivity and health-care quality metrics. RFID-enabled systems can help health-care organizations improve security and enable tracking for a broad range of devices and software systems, while allowing fast and hygienic contactless access to medical equipment, supplies and records.

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