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Qatar's Public Prosecution Office Cuts File Search Time by 60 Percent

The department's facilities in Doha's West Bay and Al Sadd neighborhoods use passive RFID UHF tags to track more than 100,000 legal files, as well as assets.
By Claire Swedberg

When creating a new legal file, a worker attaches a FileTrail passive ultrahigh-frequency (UHF) Gen 2 RFID adhesive tag to its cover, then scans the bar-coded ID number printed on the tag's front. The unique ID number encoded to the tag is linked to the bar-coded ID, and is then stored in the FileTrail software, along with any entered details pertaining to that case file, such as an individual's name, the date and some descriptive details of the case.

Each time the tag is then read, the FileTrail middleware captures location data and forwards that information to the QPP's local data center. There, the department's own software determines whether a specific response is required for any specific read event, such as sounding an alert if an item is leaving an authorized zone.

The installation was completed at two sites: the West Bay main office complex and a second location at the Al Sadd court offices. About 200 readers, 500 antennas and eight alarm units were installed collectively at the two facilities. Expansion of the system is now underway as the QPP constructs an extension to its West Bay complex to house more of its personnel, files and assets.

The system now tracks approximately 120,000 items, including assets and case files (about 80 percent of the tagged items are case files), according to Mariam Haji Abdulla, Qatari Public Prosecution's director of information systems. Since the system's installation, she reports, the amount of time employees spend searching for missing files has been reduced by 60 percent. What's more, she notes, the number of missing case files has dropped—and the solution also prevents the removal of files without permission, providing a significant benefit to the office's security.

"It's a good solution and adds value to our business lifecycle strategy," Abdulla states. In the future, she says, the QPP hopes to include a dashboard and graphical tracking interface to the software, in order to make the location of files or assets even easier. The QPP also intends, down the line, to monitor visitors by providing each admitted individual with a badge containing a FileTrail RFID tag that can then be identified as he or she moves throughout the complex.

In addition, the office intends to use the system to track confiscated possessions.

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