Home Internet of Things Aerospace Apparel Energy Defense Health Care Logistics Manufacturing Retail

Access This Premium Content

Options To Access This Article:

What Subscribers Are Saying

  • "Probably the best investment I've ever made."
    Steve Meizlish, President & CEO, MeizCorp Services, Inc.
  • "I have found that RFID Journal provides an objective viewpoint of RFID. It you are looking for a resource that provides insights as to the application and implications of deploying RFID, RFID Journal will meet your needs, It gives you a broad perspective of RFID, beyond the retail supply chain."
    Mike O'Shea, Director of Corporate AutoID/RFID Strategies & Technologies, Kimberly-Clark Corp.
  • "No other source provides the consistent value-added insight that Mark Robert and his staff do. In a world dominated by press release after press release, RFID Journal is developing as the one place to go to make the most sense out of the present and future of RFID in commerce."
    Bob Hurley, Project Leader for RFID, Bayer HealthCare's Consumer Care Division
  • "RFID Journal is the one go-to source for information on the latest in RFID technology."
    Bruce Keim, Director, Hewlett-Packard
  • "RFID Journal is the only source I need to keep up to the minute with the happenings in the RFID world."
    Blair Hawley, VP of Supply Chain, Remington Products Company

Community College Automates Inventory Tracking to Meet Government Audits

Hillsborough Community College uses RFID to manage nearly 17,000 assets on five campuses.
By Michael Belfiore
Oct 11, 2015

According to Rodney Bohach, inventory control was a mess when he began his new job as the property and distribution services coordinator at Hillsborough Community College (HCC) in September 2011. That made it difficult for the five-campus, 28,000-student college, located in Hillsborough County, Florida, to efficiently and accurately file required inventory reports.

Like all U.S. public institutions, HCC must meet state regulations on asset audits. All items purchased by public institutions in Florida whose value exceeds $1,000, for example, must be accounted for in annual reports. This includes not just when such items are placed in service, but also when they are discarded or donated at the end of their useful life at the institution. Items purchased with federal grant money must also be tallied in separate reports.

A range of items can be tagged and tracked, such as a car (above) or laptop.
The job at HCC is especially challenging given its multiple locations, each with five major departments, for a total of 25 departments. Assets tracked at HCC include vehicles, network switches, audio-visual equipment, computers, microscopes, and other laboratory devices and food-service equipment—a total of $324 million in active assets. Inactive assets—that is, those that are no longer in service at HCC—must also be tallied to account for depreciation.

Bohach has established a close working relationship with SPT's Ted Kostis. The two worked together to update the IntelliView software, which runs on cloud-based servers leased by SPT.
In 2009, HCC worked with Silent Partner Technologies (SPT) to implement an RFID asset-management solution, which features its IntelliView software application. SPT spent several months going through each department to identify inventory and tag every asset beyond the $1,000 threshold. "Properly identifying and categorizing each and every asset was a challenge, to say the least," says Ted Kostis, SPT's CEO.

Since HCC staff members were not involved with this process, proper tagging procedures were never implemented. Bohach found that the students who had been put in charge of tagging the college's assets had gone "bananas," tagging some assets multiple times. "They were tagging, double tagging and adding assets that had already been tagged," he says. In addition, four or more different names and descriptions for the same item would sometimes appear in the database, making tracking them more difficult.

Fresh from a 24-year stint in the U.S. Air Force, managing the comings and goings of tools used for aircraft maintenance, Bohach began a new mission: getting HCC's inventory in shape. "It's been several years of me trying to clean this up," Bohach says. He and his team of three property assistants implemented new procedures and upgraded some of the RFID technology. The improvements resulted in significant benefits, he reports, including fewer person hours spent inventorying the 16,900 items, clear oversight over the college's assets, and a clear path to future enhancements.

To continue reading this article, please log in or choose a purchase option.

Option 1: Become a Premium Member.

One-year subscription, unlimited access to Premium Content: $189

Gain access to all of our premium content and receive 10% off RFID Reports and RFID Events!

Option 2: Purchase access to this specific article.

This article contains 1,541 words and 4 pages. Purchase Price: $19.99

Upgrade now, and you'll get immediate access to:

  • Case Studies

    Our in-dept case-study articles show you, step by step, how early adopters assessed the business case for an application, piloted it and rolled out the technology.

    Free Sample: How Cognizant Cut Costs by Deploying RFID to Track IT Assets

  • Best Practices

    The best way to avoid pitfalls is to know what best practices early adopters have already established. Our best practices have helped hundreds of companies do just that.

  • How-To Articles

    Don’t waste time trying to figure out how to RFID-enable a forklift, or deciding whether to use fixed or mobile readers. Our how-to articles provide practical advice and reliable answers to many implementation questions.

  • Features

    These informative articles focus on adoption issues, standards and other important trends in the RFID industry.

    Free Sample: Europe Is Rolling Out RFID

  • Magazine Articles

    All RFID Journal Premium Subscribers receive our bimonthly RFID Journal print magazine at no extra cost, and also have access to the complete online archive of magazine articles from past years.

Become a member today!

RFID Journal LIVE! RFID in Health Care LIVE! LatAm LIVE! Brasil LIVE! Europe RFID Connect Virtual Events RFID Journal Awards Webinars Presentations
© Copyright 2002-2016 RFID Journal LLC.
Powered By: Haycco